The fix here is less about communication style and more about discipline. Effective teams make expectations visible. They are specific about who owns what, what good looks like, when something needs to be raised rather than resolved independently, and what the standard is for a finished piece of work. That kind of clarity is not micromanagement. It is respect for people's time.

Ask yourself what you have seen, what impact it has had, and what standard or expectation is not being met. Keep it concrete. If the issue is missed deadlines, point to the deadlines missed and the effect on the team or client. If the issue is inconsistent leadership, describe the pattern and the consequences. Evidence lowers defensiveness because it reduces ambiguity.